Becoming a Substitute
A Guide Through A Substitute Teacher's Day
September 26, 2011
Becoming a Sub
How do I begin?
You must obtain a short-term or long-term substitute teacher license through the ODE. In order to obtain a license you must be sponsored by a school district or Educational Service Center (ESC). These institutions should be able to perform the necessary background checks, gather the required paperwork from you and send these to ODE requesting a license on your behalf. This is done on the assumption that you will work for their district. Licenses are valid from July 1st to June 30th annually and may be renewed at the end of the licensing period at the request of the employing school district.
Some paperwork is needed to begin. You must show evidence of the following to obtain an Ohio Substitute Teacher License:
•Official Transcripts from the University where you earned your Bachelor's degree
•Substitute Teacher License application and $25.00 fee
•BCII and FBI background check performed electronically
The Substitute Teaching License is issued through the ODE to qualified individuals at the request of a school district. The license is available for five years and may be renewed upon the recommendation of the Superintendent of the employing school district. A substitute teaching license may be issued to qualified individuals. Such licenses shall be designated as short-term substitute licenses or long-term substitute license.
Short–term substitute license: A short-term license may be issued to the holder of a baccalaureate degree. An individual holding a short-term license may teach in a given classroom for no more than five days; for periods longer than five days, an individual with a long-term substitute license must be employed.
Long–term substitute license: A long-term license, valid for the area listed on the license.
Renewal of a substitute teaching license: A one-year or five-year substitute teaching license may be renewed on the recommendation of the superintendent of the employing district. The one-year intervention specialist long-term substitute license renewal shall require six semester hours in an approved program leading to an intervention specialist license.
Download the license: Substitute Teaching License Application
Information on this page has been obtained through the Ohio Department of Education. Please contact the Office of Certification and Licensure at 614-466-3593 or visit ODE online at www.ode.state.oh.us for further information.
A Guide Through a Substitute Teacher’s Day (You will also receive a "Substitute Handbook" from the Asst. Superintendent's Office.)
Experienced substitute teachers recommend you take the following steps to be a successful substitute teacher:
Familiarize yourself with all of the school sites within the district in which you are registered as a substitute teacher.
When AESOP or a person contacts you to substitute, respond affirmatively to calls, if possible. In all cases, answer the phone – even if you are unable to work that day. If you need to decline the job just say so.
Substitutes are required to arrive on time and remain in the building until the end of the work day as listed in AESOP for that assignment. Arriving late or leaving from an assignment could result in a reduction of pay and/or one's removal from the AESOP system.
Dress for respect – professionally. This will let your students know that you consider your job to be professional. All substitute staff members are expected to serve as role models for students and co-workers with regard to dress and grooming.
Men: Business Casual dress is appropriate for substitute teaching, (i.e., a pair of well pressed slacks and a button down shirt or a golf shirt). Avoid collarless shirts and jeans unless you are notified otherwise.
Women: Slacks suits are very good for substitute teaching, particularly if you are serving young children. It is helpful to wear something with pockets. In addition wear clothes you can bend over in (i.e., no short skirts or low-cut blouses). Be sure to wear comfortable shoes – substitute teachers spend a lot of time on their feet.
Be familiar with the location of the school before you leave for an assignment. School district websites usually provide maps and/or directions to schools. Most assignments on AESOP feature maps and directions using www.mapquest.com.
Arrive early. Give yourself at least 30 minutes (if possible) to get acclimated to your classroom and the day’s schedule.
Upon arrival, report to the main office.
Introduce yourself and state you were there as a substitute and mention the type of classroom you are assigned to or the name of the teacher who is absent.
Follow the school’s reporting/sign-in procedure.
Get any keys needed.
Find out how to report students who are tardy or absent.
Ask about student passes and special procedures.
Get the names of the principal, secretary, and the teachers who teach in neighboring classes. Know who you can go to for answers to your questions, and especially who to contact in an emergency.
Go to your assigned classroom. Become familiar with routine procedures by doing the following:
Read through the lesson plans. Always try to follow the lesson plans. If no lesson plan is available, utilize your emergency lesson plans that you’ve prepared. Alternatively, contact the neighboring teacher or principal for assistance.
Locate materials needed to follow the lesson plan (i.e., textbook, handouts, overheads, art supplies, etc.)
If there is a seating chart, review it and put it where you can refer to it throughout the day. If there is no seating chart, draw your own.
Review any material that is unfamiliar. If needed, find another teacher who can explain it to you.
Look for the class expectations or rules. These may be posted on a wall. If they are not posted on a wall, write them on the board. If there are no class rules or expectations posted, post your own basic rules on the board.
Be aware of fire and emergency weather procedures. If there is a drill during your time as substitute teacher, be sure to account for all students in your assigned class.
If you are in doubt about anything, ask a neighboring teacher or an administrator.
When it is time for students to enter the classroom, greet them at the door. This will set the tone for your time with them.
Begin the class promptly.
Write your name on the board.
Introduce yourself and explain that your goal is to help the students achieve the goals set by the regular classroom teacher.
Explain what the class will be doing during the day (or class period). This will help reduce student anxiety.
Carry out the needed morning procedures as appropriate:
Take classroom attendance. If appropriate, report it according to school procedures.
Take the lunch count, if needed.
Lead the flag salute.
Begin learning activities as soon as possible. The sooner students are engaged in their studies, the less time they will have to misbehave.
Teach the lessons described in the lesson plan provided by the regular teacher. This is a must!
Call students by name. Use a seating chart to identify and call on students. This promotes rapport with students. It is also an effective classroom management tool.
While teaching, walk around the room. Proximity is often an effective way to maintain classroom control and to keep students on task.
Expect students to say something like, “This is not how we do it.” Experienced substitute teachers suggest responding, “I understand that your teacher does it differently, but this is how we are doing it today.”
Give fill-in activities to students to do when their assigned work is done. Such activities can serve as rewards for staying on task to complete assignments.
For example, puzzles, mazes, and brain teasers help students develop their problem-solving skills. Word searches and crossword puzzles help students practice vocabulary.
Use additional fill-in activities if the planned lessons don’t take the whole class time. A good one is to tie in a game with subject material (i.e., “Trivial Pursuit,” “Jeopardy,” or other question / answer game.)
Stay until the end of the school day. Refer to the detailed start/end times for each school that are included in your packet.
At the end of each class or day, have students straighten up and clean the area around their desks.
After dismissing students for the day, write a note for the teacher summarizing the classroom activities, assignments, and offer any comments. Be sure to include positive, as well as negative, information.
Before leaving, make sure the room is in order, including:
Grade handed-in papers if grading instructions were given or if grading strategy is clear.
Stack handed-in papers neatly and put them in a place where they’ll be easily found.
Put away all books where they were when you arrived.
Be sure the room appears orderly and in the same (or better) condition as when you arrived.
Stop into the office to sign out and return any keys.